How to Finalize Product Design Using the Proofing Tool?

overview in print order processing, the artwork approval stage often consumes significant time due to repeated email follow ups, unclear feedback, and multiple design revisions to solve this, onprintshop provides a proofing tool that enables customers and admins to review artwork, share feedback directly on the design, and complete approvals faster through a structured proofing cycle the proofing tool supports two proofing methods standard proofing (basic review + approval) visual proofing (interactive review with markings and comments) this proofing cycle can be completed before the order is placed (pre order design finalization) or after the order is placed (post order artwork corrections), ensuring that the final print ready file is confirmed accurately before production purpose the proofing tool helps streamline the design approval process by replacing long email threads with a collaborative proof review system customers can preview the proof, add clear feedback on specific areas, and approve the design through a guided interface this reduces errors, saves time, and ensures the final print file is approved with clarity step wise artwork proofing process in onprintshop, both customers and admins can ensure the artwork is print ready using the proofing tool the proofing cycle can be completed either after placing the order (during order processing) or before placing the order (during design finalization), ensuring accurate approvals before printing design proofing after order (artwork proofing) post order proofing is typically used when a customer provides the artwork during checkout, but the admin later notices issues such as incorrect alignment, low resolution, typos, or elements placed outside the safe margin however, instead of managing these corrections through long email threads, the admin updates the design directly from the order and shares it with the customer through the proofing tool for quick review, feedback, and final approval here’s the standard post order proofing process in onprintshop in the post order proofing flow, the customer first places the order and submits their artwork while ordering the product the artwork can be uploaded through options such as upload, browse design, custom design, or hire designer this uploaded file becomes the base design for the proofing and approval cycle after the order is placed, the admin opens the order and either uploads the revised design or selects the customer’s uploaded design the admin then enables ask for approval and also enables visual proof if required once the proof is shared, the order status is updated, and the customer is informed for review the customer can then review the proof by going to my orders → review your proof from there, they can check the design and submit their feedback based on the review, the customer can take one of the following actions approve , or make changes & send new proof depending on the selected option, the order status is updated, and the admin receives the customer’s response if changes are required, the admin reviews the comments, updates the design, and uploads a revised proof again this proofing cycle continues until the customer approves the final design for detailed post order proofing steps and approval statuses, refer to the docid\ p aq7junpokgjuamujrhd guide design proofing before order (pre order approval) pre order proofing is useful when a customer wants to review design samples before confirming the order or requesting a quotation for example, a customer may ask the admin to create and share multiple design variations based on their branding requirements (such as different layouts, colors, or logo placements) using the design proofs feature available in the customer section, the admin can share these proofs for review and approval, ensuring the customer finalizes the design confidently before proceeding with quotation or order placement in the pre order proofing flow, the admin first creates a new proof by adding the customer and design details and selecting the proofing type as either standard proofing or visual proofing once the proof is created, the system sends a proof notification email to the customer , and the admin can also share the proof link manually if needed the customer then reviews the proof and responds by approving it, rejecting it , or requesting changes if modifications are required, the admin updates the proof based on the customer’s feedback and re shares the revised version this cycle continues until the proof is approved once the customer approves the proof, the admin can convert the approved proof into an order, so the order process starts only after the design is finalized after completion, the admin can optionally manage the proof record by downloading the final proof, editing proof details, or deleting the proof if it is no longer required to learn the complete pre order proofing workflow, refer to the docid\ izrbafq q lkjruhkmrwm guide best practices always enable visual proof when sending revised artwork for approval upload clear and print ready proofs to avoid confusion add short admin notes while uploading changes to help customers understand updates use this tool especially for multi page products like calendars, brochures, photobooks , etc keep revisions organized by reviewing previous comments before sending a new proof testing and validation before finalizing the proof workflow, confirm customer can open review your proof from my orders comments and markings are visible on both the customer and admin sides order status updates correctly after each approval option revised file uploads properly and appear in the proof viewer approval history is recorded with date/time